Ghana Wildlife Society Recruitment 2020 Job Application Details

2. Job Title: Monitoring and Evaluation Specialist

Job Summary

• S/he will provide strategic and technical leadership for the development and implementation of the
monitoring and evaluation policies, strategies and frameworks.
• The Monitoring and Evaluation (M&E) Specialist will be responsible for managing the M&E activities for the project. S/he will be responsible for setting up the SIBCI’s performance monitoring and evaluation system, collecting, tracking and analysing data, and reporting to the European Union.

Job Title: Monitoring and Evaluation Specialist
Reporting to: Project Manager
Duty Post: Damongo / Accra

Key Relationships: The Project Manager, Project Coordinator, Communication Specialist, Consultants, Executive Director, Accounts Officer, Executive Director, Project Partners, Consultants and other stakeholders.

Responsible for: guiding the overall monitoring and evaluation activities within the SIBCI Project and
GWS

Monitoring and Evaluation:

• Develop methodology and tools to assess the reliability and validity of project performance indicators.
• Continually refine the approach proposed in the evaluation design based on new data.
• Build capacity through participatory workshops on how to conduct M&E in the field
• Track performance on established output, outcome and impact indicators to measure achievement and track progress towards intermediate results and overall project objectives.
• Proactively inform and advise Management on findings coming from the project performance reviews and assure timely coordination and delivery of the relevant reports.

Personal skills:

• Ability to draw out the information collected to deliver relevant knowledge-sharing products to stakeholders.
• Strong organizational skills and focus on details.
• Ability to multi-task and meet strict deadlines.
• Proficiency in statistical analysis.

Qualification Required & Experience

• First degree in Project Management, Economics, Statistics, Wildlife and Range Management,
Natural Resources Management or other relevant development field.
• A minimum of 3 years of progressively responsible professional experience in a performance monitoring and/or evaluation role with an international development organization.
• Experience with the logical framework approach to monitoring as well as quantitative, qualitative and participatory monitoring approaches.

Location: Accra & Damongo

How To Apply For The Job

To apply:

• A covering letter explaining why you are applying for the position and relating to your experience
and skills to the roles indicated in the application pack (include your salary expectations) in your
cover letter.
• Full CV and contact details for two referees Email your application to:

sibci@ghanawildlifesociety.org

or deliver by hand to GWS addressing it to The

Executive Director,
Ghana Wildlife Society,
P. O. Box 13252, Accra.

Closing Date: 22 January, 2020

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3. Job Title: Accounts Officer

Job Summary

• The role entails performing day-to-day financial accounting tasks including, processing payments, filing and document retrieval, providing data for report preparation and data input for the SIBCI Project.
• The candidate will support in budgeting, financial accounting and reporting of assigned grants.

Job Title: Accounts Officer
Reporting to: Finance & Administrative Officer / Project Manager
Duty Post: Damongo / Accra

Key Relationships: The Project Manager, Project Coordinator, M&E Specialist, Communication Specialist, Consultants, Executive Director.

Responsible for: maintaining sound financial and accounting systems and controls for GWS.

Accounting:

• Ensure that all financial transactions are carried out and recorded in accordance with GWS financial
policies and procedures.
• Prepare cheques and on-line payments for review by the Finance and Administrative Officer manager in compliance with GWS procedures and policies.
• Preparation and prompt settlement of statutory and other payroll deductions i.e. PAYE, SNNIT, Withholding tax, etc.
• Prepare GWS monthly accounts for review by the Finance & Admin Officer
• Cash flow management and bank reconciliation for all GWS accounts
• Maintain banking relationship with GWS Bankers.
• Ensure proper book of accounts are kept and maintain a sound archiving (filing and retrieval) system.
• Prepare various supporting schedules to the financial statements to facilitate annual audit and assist auditors during audits.
• Prepare end of year accruals and monthly reconciliation of the accruals and make journals where necessary.
• Prepare payroll journal and monthly reconciliation of the payroll control code.
• Perform any other reasonable duty assigned by management.

Personal skills:

• Have working knowledge of the Tally ERP system or integrated computer systems.
• Have practical knowledge of computer systems, including internet navigation and various Microsoft
Office applications especially Excel.
• Be able to work under pressure and attend to any ad hoc functions as may be required.
• Be self-driven and able to work within tight deadlines.

Qualification Required & Experience

• A University degree in Finance / Accounting.
• Experience in overseeing financial and accounting systems, compliance reviews, audits, financial
control reporting, and risk management.
• Experience in managing grants from development partners will be an added advantage.

Location: Accra & Damongo

How To Apply For The Job

To apply:

• A covering letter explaining why you are applying for the position and relating to your experience
and skills to the roles indicated in the application pack (include your salary expectations) in your
cover letter.
• Full CV and contact details for two referees Email your application to:

sibci@ghanawildlifesociety.org

or deliver by hand to GWS addressing it to The

Executive Director,
Ghana Wildlife Society,
P. O. Box 13252, Accra

Closing Date: 22 January, 2020

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4. Job Title: Project Manager

Job Summary

• The Project Manager will need to ensure the project is delivering on a range of priorities within Ghana Wildlife Society, with a strong focus on building internal and external relationships with partners and stakeholders.
• The candidate must have strong technical skills in relevant aspects of conservation and sustainable land-use management and/ or sustainable agriculture, and have a strong proven record of accomplishment in managing large-scale sustainable development or conservation projects, with requisite operational, project, grant and financial management skills.
• Strong leadership and people management skills are essential to the role to ensure a professional and motivated team that delivers effectively against project aims, objectives and timelines.

Job Title: Project Manager, SIBCI
Reporting to: Executive Director
Duty Post: 70% of time in Damongo and 30% of time in Accra

Key Relationships: The post-holder is expected to adopt a collaborative approach and will work closely with GWS colleagues in Damongo and Accra, Wildlife Division staff, national partners and other stakeholders on all aspects of his/her role. Key external relationships include Wildlife Division of the Forestry Commission, National Development Planning Commission, Regional Coordinating Council, District Assemblies (West Gonja/Gonja, North/Mamprusi-Muaduri/Sawla-Tuna-Kalba and Wa East), Environmental Protection Agency, Ministry of Agriculture, NGOs and BirdLife Partners in Burkina Faso and Côte d’Ivoire.

Responsible for: The Damongo Office and all project staff including the Project Coordinator and Project Coordination Teams of Partners, Project Finance and Administrative Officer, Monitoring and Evaluation Specialist, Communication Specialist Project Coordinators of Partners, local experts and consultants as dictated by the project.

General responsibilities:

• Manage the effective implementation of the SIBCI Project, coordinating and supporting the inputs
from consultants, field and Partner staff.
• Manage and support our implementing partners including capacity building as required.
• Represent the SIBCI project in the Northern/Savannah and other regions, and manage the project team based in Damongo/Accra.

Project Management

Project Team Management:

• Provide line management to project staff as required through goal/target setting, continuous performance management, annual appraisal, capacity strengthening and personal development planning to ensure the efficient and effective delivery of the project.
• Manage project inputs from relevant technical and operational staff and implementing partners in line with agreed project team structure.
• Encourage a culture of excellent communication and collaboration among project team members. and between the project team and staff at the GWS National Secretariat.

Project Planning & Implementation:

• Support project team members to ensure up-to-date workplans and budgets are in place to meet project objectives and timelines and ensure that the project is implemented in line with workplans and within budget.
• Work with local partners and consultants, taking into account GWS existing approaches and EU grant procedures, and ensure appropriate monitoring and review processes are fulfilled.
• Scout for supplementary human resources required to ensure timely and cost-effective delivery, including the management of consultants and other sub-contractors.
• Work hand in hand with the M&E Specialist to manage and develop processes for the effective monitoring and evaluation of the project, ensuring timely adaptation as required to meet project objectives and timelines, and support the dissemination of lessons learnt.
• Coordinate the inputs from the Project Steering Committee and the M&E specialist in activities specified in the project M&E plan.
• Closely monitor in-country developments that may influence the project, and ensure timely communication of issues to relevant members of the project team.
• Ensure that excellent communication is maintained with the project team and partners, and GWS Secretariat.
• Prepare project narrative and financial reports, with support from the Accounts Officer and GWS Finance Office and ensure timely and accurate technical, operational and donor reporting.
• Work closely with the designated line manager to ensure internal and donor-driven monitoring and evaluation requirements for EU grant are met.

Personal skills:

• Project management skills with proven experience in implementation of large-scale conservation/sustainable agriculture projects.
• Excellent leadership and people management skills, with ability to motivate and manage individuals to achieve excellence.
• English language proficiency (written and oral).
• Proven skills in financial and budget management with large grants.
• Ability to plan and think strategically in a complex multi-stakeholder environment.
• Strong technical skills relating to conservation/sustainable agriculture in conservation landscapes.
• Proven ability to collaborate effectively with partner organisations, including governments, NGOs, community groups and businesses.
• Strong verbal communication and diplomacy skills, with ability to present, negotiate and persuade at all levels with confidence and credibility, including supporting community engagement and relations with technical experts and government.
• Strong written communication skills, including report and proposal writing.

Qualification Required & Experience

• A Masters’ degree or equivalent qualification in a conservation/natural resource management or relevant social/biological science field.
• Strong, relevant experience of managing conservation projects in the field.
• A strong technical background and understanding of a range of conservation issues, particularly including protected area management, sustainable agriculture in conservation landscapes, conservation financing.
• Proven experience of large-size (over 1million Euros) project implementation, including financial management and administration.
• Track record in project development and/or fundraising.
• Experience managing teams to deliver complex projects.
• Experience working with partners, government institutions and communities.

Location: Accra & Damongo

How To Apply For The Job

To apply:

• A covering letter explaining why you are applying for the position and relating to your experience and skills to the roles indicated in the application pack (include your salary expectations) in your cover letter.
• Full CV and contact details for two referees Email your application to:

sibci@ghanawildlifesociety.org

or deliver by hand to GWS addressing it to The

Executive Director,
Ghana Wildlife Society,
P. O. Box 13252, Accra

Closing Date: 22 January, 2020

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5. Job Title: Finance and Administrative Officer

Job Summary

• The Finance & Administrative Officer will have oversight responsibility over the performance of various
duties categorized by either financial or administrative support.
• Administrative responsibilities include file management, correspondence drafting, funding program support, and ensuring supplies to the office are managed and maintained.
• Administrative duties also include developing and maintaining administrative systems and performing clerical duties, such as word processing, meeting minute taking, scanning and photocopying.

Job Title: Finance and Administrative Officer
Reporting to: Executive Director
Duty Post: Accra

Key Relationships: The post-holder will work closely with GWS colleagues in Accra, the Executive Director and provide support to the GWS Office at Damongo Office in the Northern Region.

Responsible for: Performance of various duties categorized by either financial or administrative support.

Administration:

• General administrative support to the SIBCI Project.
• Maintain project and donor documentation records, including project, staff and consultants’
contracts.
• Maintain schedules and details of project financial transfers and other project related payments
required and their due dates.
• Support the Project Manager to maintain a schedule of internal and external reporting deadlines,
and ensuring that the donor reporting requirements of project related contracts are fulfilled in a
timely manner, and that all necessary information required for project reports is received from
partners in a timely manner.
• Support the preparation of contracts for consultants and liaising with consultants and partners on specific administrative requirements.
• Support Project staff in the preparation and implementation of project evaluations and audits.
• Liaise with the Project Manager to ensure that project and other programme staff comply with the prescribed administrative systems and requirements as set out by GWS.
• Support GWS on annual strategy review meetings and quarterly programmes meetings.
• Arrange translations of Project publications when necessary. File systems development and maintenance.
• Word processing, minute taking, photocopying, scanning, etc.
• Ensure effective office and kitchen supply management and inventory controls.

Financial:

• Develop and maintain spreadsheets and reports for tracking expenditure and reporting to the European Union and other donors.
• Ensure that project expenditures are adequately tracked in accordance with the agreed project budgets.
• Petty cash management and custody.
• Support the Project Manager to prepare financial reports as required by the EU and other donors or for internal monitoring.
• Prepare and monitor requests for transfers of funds to project implementing partners.
• Keep relevant programme staff informed of incoming and outgoing funds.
• ake charge of coding invoices and other project expenditures.
• Take charge of reconciling project expenditure with organisational accounts.

Personal skills:

• Working knowledge of the Tally ERP system or integrated computer systems.
• Practical knowledge of computer systems, including internet navigation and various Microsoft Office applications especially Excel.
• Be able to work under pressure and attend to any ad hoc functions as may be required.
• Be self-driven and able to work within tight deadlines.

Qualification Required & Experience

• A Bachelor’s/Masters’ degree or equivalent qualification in Business Administration or Finance.
• Relevant experience of coordinating conservation projects (at least Euros 100K).
• A strong technical background and understanding of a range of conservation issues, particularly including protected area management, sustainable agriculture in conservation landscapes, conservation financing.
• Experience working with partners, government institutions and communities.

Location: Accra

How To Apply For The Job

To apply:

• A covering letter explaining why you are applying for the position and relating to your experience and skills to the roles indicated in the application pack (include your salary expectations) in your cover letter.
• Full CV and contact details for two referees Email your application to:

sibci@ghanawildlifesociety.org

or deliver by hand to GWS addressing it to The

Executive Director,
Ghana Wildlife Society,
P. O. Box 13252, Accra

Closing Date: 22 January, 2020

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6. Job Title: Communication Specialist

The Communication Specialist will be in charge of promoting the visibility and value of SIBCI and EU funding in accordance with the visibility requirements of the European Union. The Communications Specialist will support the project management team to create, administer and organize all project communication activities in cooperation with other project staff.

Job Title: Communication Specialist
Reporting to: Project Manager
Duty Post: Accra/Damongo

Key Relationships: The Project Manager, Project Coordinator, M&E Specialist, Consultants, Executive Director, Accounts Officer, Executive Director, Consultants, Project Partners.

Responsible for: guiding the overall monitoring and evaluation activities within the SIBCI Project and
GWS

Job Summary

• Lead to manage the brand of SIBCI and the Ghana Wildlife Society and create content for daily maintenance of SIBCI webpages and that of GWS.
• Create, adapt, improve and optimize web communication for GWS
• Develop and maintain social media profiles and quality content on GWS blog, Twitter, Facebook, Instagram, YouTube and LinkedIn to expand GWS’ digital presence in the media space.
• Develop and maintain media partnerships and press relations to promote conservation research and outreach work of the Society.
• Support the preparation and drafting of high-level public communications (email, social media, blogs, etc.) including email campaign development and delivery.
• Facilitate content creation for real-time audience engagement on multiple social media platforms.
• Monitor online analytics and develop social-media user guides for GWS staff at all levels.
• Lead the development of materials such as infographics, videos and online posters in consultation with other SIBCI staff and other programme staff.
• Develop guidelines for interviewing, photographing and reporting on in-the-field projects.
• Perform any other related task as directed by the Project Manager/Executive Director.

Personal skills:

• The role requires a high standard of verbal and written communication skills and the ability to
deliver high quality presentation materials.
• Excellent writing skills with the ability to tailor information for diverse audiences
• Attention to detail.
• High level of emotional intelligence.

Qualification Required & Experience

• First degree in a relevant subject such as Journalism, Communication for Development (C4D) Communications, Public Relations or Marketing.
• A minimum of 2 years of proven record of developing and implementing internal communication
strategies within growing organizations.
• Three years of work experience in conservation, communication for social change or public relations
with at least 2 years project management experience.

Location: Accra & Damongo

How To Apply For The Job

To apply:

• A covering letter explaining why you are applying for the position and relating to your experience and skills to the roles indicated in the application pack (include your salary expectations) in your cover letter.
• Full CV and contact details for two referees

Email your application to:

sibci@ghanawildlifesociety.org

or deliver by hand to GWS addressing it to The

Executive Director,
Ghana Wildlife Society,
P. O. Box 13252, Accra

Closing Date: 22 January, 2020

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7. Job Title: Project Coordinator

Job Summary

• The Project Coordinator will support the Project Manager to deliver GWS-specific work packages.
• The candidate must have strong field experience and skills in relevant aspects of conservation and sustainable land-use management and/ or sustainable agriculture, and have a strong proven record of coordinating conservation projects, with requisite operational, project, grant and financial management skills.

Job Title: Project Coordinator, SIBCI
Reporting to: Project Manager
Duty Post: Damongo

Key Relationships:

• The post-holder is expected to adopt a collaborative approach and will work closely with GWS colleagues in Damongo and Accra, Wildlife Division staff, national partners and other stakeholders on all aspects of his/her role.
• Key external relationships include Wildlife Division of the Forestry Commission, National Development Planning Commission, Regional Coordinating Council, District Assemblies District Assemblies (West Gonja/Gonja, North/Mamprusi-Muaduri/Sawla-Tuna-Kalba and Wa East), Environmental Protection Agency, Ministry of Agriculture, • NGOs and BirdLife Partners in Burkina Faso and Cote d’Ivoire.
• Responsible for: Coordination of all work packages under the GWS component of the project.

General responsibilities:

• Manage the effective implementation of the SIBCI Project, coordinating and supporting the inputs from consultants, field and Partner staff.
• Represent the SIBCI project in the Northern/Savannah and other regions, and manage the project team based in Damongo/Accra as directed by the Project Manager.

Project Management
Project Team Management:

• Provide line management to project staff under the Ghana Wildlife Society component of the Project.
• Encourage a culture of excellent communication and collaboration among project team members.

Project Planning & Implementation:

• Coordinate and lead participatory development of quarterly and annual workplans.
• Work closely with Support Consultants to deliver specialized services within the project through development of TORs and review of reports.
• Work hand in hand with the M&E Specialist to manage and develop processes for the effective monitoring and evaluation of the project, ensuring timely adaptation as required to meet project objectives and timelines, and support the dissemination of lessons learnt.
• Ensure that excellent communication is maintained with the project team, and GWS Secretariat.
• Prepare project narrative and financial reports for the GWS Component, with support from Project Accountant and ensure timely and accurate technical, operational and donor and institutional reporting.

Personal skills:

• Project management skills with proven experience in implementation of large-scale conservation/sustainable agriculture projects.
• Excellent leadership and people management skills, with ability to motivate and manage individuals
to achieve excellence.
• Proven grant financial and budget management skills.
• Strong technical skills relating to conservation/sustainable agriculture in conservation landscapes
• Proven ability to collaborate effectively with partner organisations, including governments, NGOs,
community groups and businesses.
• Strong verbal communication and diplomacy skills, with ability to present, negotiate and persuade at all levels with confidence and credibility, including supporting community engagement and relations with technical experts and government.
• Strong written communication skills, including report and proposal writing.

Qualification Required & Experience

• A Masters’ degree or equivalent qualification in a conservation/natural resource management or relevant social/biological science field.
• Relevant experience of coordinating conservation projects (at least €100K).
• A strong technical background and understanding of a range of conservation issues, particularly
including protected area management, sustainable agriculture in conservation landscapes and conservation financing.
• Experience working with partners, government institutions and communities.

Location: Damongo

How To Apply For The Job

To apply:

• A covering letter explaining why you are applying for the position and relating to your experience
and skills to the roles indicated in the application pack (include your salary expectations) in your
cover letter.
• Full CV and contact details for two referees Email your application to:

sibci@ghanawildlifesociety.org

or deliver by hand to GWS addressing it to The

Executive Director,
Ghana Wildlife Society,
P. O. Box 13252, Accra.

Closing Date: 22 January, 2020